Microsoft 365 Microsoft Teams Teams

Upload 250 GB files to Teams, SharePoint or OneDrive

Rolling out towards the end of January is a change which increases the maximum file size from 100 GB to 250 GB to a Channel in Teams, a SharePoint library or to your OneDrive.

This makes it easier to store large data sets, CAD files, 4K (or 8k) movie files to the cloud for access on all your devices or for collaboration.

Read more about it here on Microsoft’s site.

Education Microsoft Teams Teams

Joining a virtual class in Teams

Before joining a class, Teams will show you the ‘pre-join’ settings. These allow you to turn your camera on or off, choose what audio you want to use during your class and if you have your camera turned on, you can set a background filter – an image or blur – to hide what’s behind you.

Education Teams

A student and teacher’s guide to Teams

These two one page guides – one for students and one for teachers – gives you an overview of Microsoft Teams, whether you’re using it in a browser or in the Teams app itself.

You can view these guides in the browser or download them to share with students or your colleagues.

Education Teams

Options available during a live class

During a live class delivered as a Teams meeting, teachers and students can use and make changes to their settings using the toolbar or from the More actions menu.

This guide explains the options available to you. Some are only available to the meeting organiser, usually the teacher however most options, especially on the toolbar are available to everyone.

Got any questions? Ask them in the comments below.

Education Teams

Using Teams for remote learning

As students in the UK return to school after the Christmas break, many students will be returning to remote learning. Many schools started using Microsoft 365 for staying in touch with their students and setting work. As a teacher, if you need some help and support then Microsoft have a large amount of videos and written materials to help you get the most from Microsoft 365 and Teams.

Here are my suggestions for helping you get up to speed (and up to date since there have been many updates to Teams itself since the lockdown in early 2020:

Transform Learning with Microsoft Teams

This one hour course contains the following information:

  • Understand what Microsoft Teams is and how it can be used in classrooms and schools
  • Understand the different types of Teams
  • Learn how to create a Team and channels within a Team, including private channels
  • Learn how to navigate within a Team and manage the Team’s permissions
  • Learn how to upload/create Files, start and reply to conversations, and post announcements
  • Learn how to use the built-in OneNote notebook as well as add additional apps that can be used in Teams
  • Learn how to create an assignment and Form within Teams

Making the most of Teams in the classroom

This one hour course takes you through:

  • Looking from an educational point of view at some of the features of Teams
  • Taking a closer look at how Microsoft Teams can work in the classroom
  • Looking at some of the best practices for using Teams with students for powerful teaching and learning.

Keeping students engaged: Building a strong student/teacher connections in a remote learning environment

Learning objectives

  1. Learn about the types of teams you will need in your remote learning experience and how to create them; learn about starting a Teams call, tips for managing the call, and recording it for later review
  2. Examine varied methods for creating pre-recorded lessons
  3. Learn how to use Stream to manage and share your videos with students
  4. Evaluate the types of assessment available in remote learning and how Assignments and Grades in Teams support your review process
  5. Learn how OneNote Class Notebook can enhance your they way you share resources with students as well as evaluate their understanding
  6. Explore how Flipgrid allows you to stay connected with your students asynchronously

If you have any questions or comments about using Microsoft Teams or Office 365 then let me know in the comments.

Breakout Rooms Microsoft 365 Microsoft Teams Teams

Send an announcement to your Teams Breakout Rooms

As we start to get used to using the new, and fantastic Teams Meeting Rooms, there are some hidden gems available to meeting organisers.

One feature is the ability to send an Announcement to the Breakout Rooms in your Teams meeting.

When your Breakout Rooms are open, you can click on ‘More options’ (…) at the top of the Breakout rooms panel.

From the pop-out menu, you have the option to ‘Make an announcement’:

In the ‘Announcement’ dialog box you can type in your message and click on ‘Send’:

All the breakout rooms will be sent the message which appears in chat. Just like a regular Teams meeting, a notification is shown next to the Chat icon in the Teams meeting toolbar:

When participants click on this, the meeting chat panel opens and the announcement is displayed flagged as Important

Meeting chat is available in a Breakout room just like in a regular Teams meeting.

Chat Microsoft 365 Teams

Add a ‘chat with me in Teams’ link to your emails

Email is horrible; Group emails, even worse! A great way to encourage better communication is to add a link in your email signatures linking to Teams chat. When someone clicks on this it takes them straight into Teams to start a chat with you.

The URL to start a Teams chat with you is:<YourEmailAddress>

You’ll need to replace <YourEmailAddress> with, yep, you guessed it, your email address.

Embed this link behind some text in your Outlook signature and people can easily start a chat with you instead of continuing the conversation over email, for example:

Chat with me in Teams

Read this Microsoft document to understand calling and chatting with users from other organisations.

Microsoft 365 Teams

Teams Templates are here!

I noticed this morning my organisation’s Microsoft 365 tenancy now has Team Templates!

From Microsoft:

Teams templates are pre-built definitions of a team’s structure designed around a business need or project. You can create your own template in the admin console. With Microsoft Graph, you use the pre-built templates . You can use Teams templates to quickly create rich collaboration spaces with channels for different topics and preinstall apps to pull in mission-critical content and services. Teams templates provide a predefined team structure that can help you easily create consistent teams across your organization.

There are several templates pre-configured and custom templates can be created using the Microsoft Graph.

More info from Microsoft here.

What do you think about Teams Templates? Will they be useful in your organisation? Let us know in the comments.

Microsoft 365 Microsoft Planner Microsoft To Do Teams

Tasks in Teams is go!

Making it easier for you to complete your daily tasks is a challenge Microsoft is rising to and last year they announced Tasks in Teams – replacing the Microsoft Planner app with a unifying one that brings together tasks you’ve been assigned in Planner, your own tasks in To Do (or is it To-Do?) and your Outlook tasks.

Well starting this week, Tasks is now rolling out across Microsoft 365 and available in Teams.

If not right now, in the next few weeks you’ll see the new Tasks app in place of the Planner app, although you still open Tasks through the Planner tile in the left-rail of Teams:

Tasks brings together your lists from Microsoft To Do, including your custom lists, and plans which you’re a part of in Microsoft Planner itself. Tasks isn’t replacing Planner and To Do but provides you with a unified view of your tasks from these two apps.

What are your thoughts on Tasks? Let us know in the comments.